AI Department as a Service
Keelra designs, builds, and operates AI workflows for B2B teams that lose hours every week to document processing, lead routing, reporting, follow-ups, and repetitive operational work.
Manual inputs
KEELRA ENGINE
Ingest · Classify · Act
Human approval
Operational outputs
Expected outcomes
100+
hours/month
of manual ops work recovered across document handling, routing, and reporting
10
business days
max to ship your first production workflow – from pilot kickoff to live
~75%
reduction
in repetitive process work inside the automated workflow's scope
0
retainer before proof
you move from pilot to retainer only after the before/after numbers hold up
Positioning targets based on our delivery model and scoping method – estimated outcomes, not audited case-study results. Your audit produces your numbers.
See your own numberThe problem
Workshops, strategy phases, roadmaps to nowhere. Meanwhile your team still copies data between systems by hand. Keelra starts with one painful workflow, automates it, proves the value with before/after numbers – and only then expands.
Not AI strategy theatreNo discovery phases that bill for months. The audit takes 15 minutes and ends with a concrete workflow candidate.
Not another Zapier spaghetti setupEngineered workflows with error handling, audit trails, and monitoring – not brittle trigger chains nobody owns.
Not a chatbot bolted onto your websiteWe automate internal operations where hours are actually lost – documents, routing, reporting, follow-ups.
Actual workflows inside your operationsRunning in production, integrated with your CRM and inbox, with a human approving anything that matters.
Use cases
Five verticals where repetitive ops work concentrates – and where one workflow pays for itself fastest.
Your vertical missing?
If your team runs repeatable processes on documents, leads, or reports – the model applies. The audit will tell you in 15 minutes.
Outcomes shown are scoping estimates, validated per client during the pilot.
The process
A commercial structure with proof gates at every step – no retainer starts before the numbers are validated.
15 minutes · free
A focused call to identify one high-leverage workflow – the process that eats the most hours for the least judgment. You leave with a concrete automation candidate and an estimate.
5–10 business days
Prepaid pilot, $1,500–4,000. One workflow, fixed scope, built and shipped to production. If it isn't running in production within 14 days, you get your money back.
Before / after demo
We show the numbers: hours saved, bottlenecks removed, error rates, throughput. You compare the workflow against the manual baseline and decide with evidence, not promises.
Monthly retainer
Keelra becomes your AI department: monitoring, iteration, new workflows, and monthly ROI reporting. We expand only into processes the numbers justify.
See it run
Ninety seconds: an inbound client email becomes a ready-to-send, on-brand reply, with a human approving the send. This is the AI reply drafter from the workflow library, running in a real Keelra workspace.
Drafted
In your brand voice
Approved
You sign off every send
Speed
Inbound to sent in ~90s
The same drafter, mapped to your inbox on the call.
Cost of doing nothing
A quick estimate of what repetitive, automatable ops work costs your team every year. Move the sliders, see the number, then book the audit that produces your real one.
Sets a starting fully-loaded hourly cost you can adjust below.
How many of your team spend real hours on manual, repetitive tasks.
Time each person loses to manual or repetitive work every week.
Salary plus overhead, per hour. A rough figure is fine.
The portion of that repetitive work a Keelra workflow usually absorbs.
Annual cost of the manual work that could be automated
$119,248
117
Recoverable hours / month
0.7
FTE-equivalent
$9,937
Cost / month
A positioning estimate from your inputs, not an audited figure. The audit produces your real number.
We take the hours your team spends on repetitive work each month (people times hours per week times 4.33 weeks), keep the share Keelra typically automates, and price it at your fully-loaded hourly cost. Annual cost is that monthly figure times twelve. FTE-equivalent divides the recoverable hours by a 173.2-hour month (40 hours times 4.33 weeks). Every input above is yours to change.
15 minutes, a real advisor, no prep, no obligation.
Not ready to book? Get the full breakdown by email instead.
Pricing
Value-based pricing anchored to the hours and cost your workflows remove. Every engagement starts with a pilot – no retainer before the value is proven.
Step one · Pilot
$1,500–4,000one-time · prepaid
The proof. One workflow, production-ready, in 5–10 business days.
Pick one workflow to prove
from $2,200
/ month + setup
Your first operational automation layer.
Workflow library · 1 to 2 live
Best for teams automating their first critical process end-to-end.
Book a free AI auditor start self-serveRecommended
from $3,500
/ month + setup
Automation across your core operations.
Workflow library · 3 to 5 live
Best for teams with multiple repetitive ops bottlenecks.
Book a free AI auditor start self-servefrom $6,000
/ month + setup · or value-based
A full external AI operations function.
Workflows · unlimited build
Best for companies that want AI execution without hiring an internal team.
Book a free AI auditor start self-serveTwo ways to run a retainer: self-serve at $2,200/mo flat, provisioned automatically at signup, or concierge from $2,200/mo + setup, scoped on the audit call and built for you.
Setup scoped per engagement. Exact pricing is fixed after the audit, against your processes and your ROI math – and defended on the call, not improvised.
Before / after
The same operation – run by hand, and run through a Keelra workflow.
Before – manual operations
STATUS: HOURS LEAKING · NO AUDIT TRAIL
After – Keelra workflow
STATUS: RUNNING · LOGGED · HUMAN-APPROVED
Why trust the structure
Keelra is deliberately early – so the proof is in how engagements are built, not in borrowed testimonials.
Every workflow that touches clients, money, or compliance routes through a human approval layer. AI does the repetitive bulk – your team keeps the judgment calls.
Every automated action is logged: what came in, what the model decided, who approved it. You can reconstruct any decision after the fact.
DPA available for signature, GDPR-ready processing on EU-sovereign infrastructure, data stays inside your systems. Built for finance, healthcare, and legal operating realities.
Every pilot ships with a baseline measurement and a post-deployment report. The retainer decision is made on those numbers.
Fixed-scope prepaid pilot before any retainer. If the pilot doesn't prove value, the engagement ends there – by design.
Error handling, retries, monitoring, alerting. Workflows built to run unattended on a Tuesday at 3am, not to look good in a sales call.
Built with
FAQ
A 15-minute call. We map the one or two processes that consume the most hours in your operation, identify the highest-leverage workflow to automate first, and give you a concrete scope and estimate. No slide deck, no obligation.
Because free pilots produce unserious projects on both sides. A prepaid, fixed-scope pilot ($1,500–4,000) means we commit to shipping a working workflow in 5–10 business days, and you commit to evaluating it against real numbers. If it isn't running in production within 14 days, you get your money back.
The usual first candidates: document processing and classification, lead routing and follow-up, report generation, intake workflows, and cross-system data entry. The audit identifies which of these costs you the most hours for the least judgment – that one goes first.
No. We remove the repetitive work around your people, not the people. Workflows handle volume – classification, routing, drafting, reminders – while decisions stay with your team through explicit approval steps. The freed hours go back into work that actually needs a human.
First workflow live in 5–10 business days from pilot kickoff – roughly two calendar weeks. That speed is possible because the pilot scope is deliberately narrow: one workflow, fully shipped, instead of a broad project that ships nothing.
Orchestration on n8n, with Anthropic's Claude running on EU-region endpoints, plus custom code where it matters. We integrate with your CRM (HubSpot, Salesforce, Pipedrive and others), email, calendars, spreadsheets, ticketing systems, and internal APIs, and we add dashboards and approval layers on top.
A DPA is part of every engagement. Processing is GDPR-compliant on EU-sovereign infrastructure, data stays inside your systems wherever possible, and sensitive fields are tokenized before any model sees them. Models run on EU-region endpoints with zero data retention, so nothing is stored or used for training. Every automated action is logged in an audit trail, and workflows touching regulated data always include a human approval step.
A validation call: before/after numbers, hours saved, bottlenecks removed. If the numbers hold up, you choose a retainer tier and Keelra becomes your AI department – monitoring, iterating, and shipping new workflows monthly. If they don't, you keep the workflow and walk away. No lock-in before proof.
15 minutes. One workflow. Clear next step.
Free audit · no slide deck · first workflow live in 5–10 business days