AI Department as a Service
Keelra designs, builds, and operates AI workflows for B2B teams that lose hours every week to document processing, lead routing, reporting, follow-ups, and repetitive operational work.
Manual inputs
KEELRA ENGINE
Ingest · Classify · Act
Human approval
Operational outputs
Expected outcomes
100+
hours/month
of manual ops work recovered across document handling, routing, and reporting
10
business days
max to ship your first production workflow – from pilot kickoff to live
~75%
reduction
in repetitive process work inside the automated workflow's scope
0
retainer before proof
you move from pilot to retainer only after the before/after numbers hold up
Positioning targets based on our delivery model and scoping method – estimated outcomes, not audited case-study results. Your audit produces your numbers.
The problem
Workshops, strategy phases, roadmaps to nowhere. Meanwhile your team still copies data between systems by hand. Keelra starts with one painful workflow, automates it, proves the value with before/after numbers – and only then expands.
Not AI strategy theatreNo discovery phases that bill for months. The audit takes 15 minutes and ends with a concrete workflow candidate.
Not another Zapier spaghetti setupEngineered workflows with error handling, audit trails, and monitoring – not brittle trigger chains nobody owns.
Not a chatbot bolted onto your websiteWe automate internal operations where hours are actually lost – documents, routing, reporting, follow-ups.
Actual workflows inside your operationsRunning in production, integrated with your CRM and inbox, with a human approving anything that matters.
Use cases
Five verticals where repetitive ops work concentrates – and where one workflow pays for itself fastest.
Your vertical missing?
If your team runs repeatable processes on documents, leads, or reports – the model applies. The audit will tell you in 15 minutes.
Outcomes shown are scoping estimates, validated per client during the pilot.
The process
A commercial structure with proof gates at every step – no retainer starts before the numbers are validated.
15 minutes · free
A focused call to identify one high-leverage workflow – the process that eats the most hours for the least judgment. You leave with a concrete automation candidate and an estimate.
5–10 business days
Prepaid pilot, $1,500–4,000. One workflow, fixed scope, built and shipped to production. If it isn't running in production within 14 days, you get your money back.
Before / after demo
We show the numbers: hours saved, bottlenecks removed, error rates, throughput. You compare the workflow against the manual baseline and decide with evidence, not promises.
Monthly retainer
Keelra becomes your AI department: monitoring, iteration, new workflows, and monthly ROI reporting. We expand only into processes the numbers justify.
Pricing
Value-based pricing anchored to the hours and cost your workflows remove. Every engagement starts with a pilot – no retainer before the value is proven.
Step one · Pilot
$1,500–4,000one-time · prepaid
The proof. One workflow, production-ready, in 5–10 business days.
from $2,200 /mo
/ month + setup
Your first operational automation layer.
Best for teams automating their first critical process end-to-end.
Book a free AI auditMost chosen
from $3,500 /mo
/ month + setup
Automation across your core operations.
Best for teams with multiple repetitive ops bottlenecks.
Book a free AI auditfrom $6,000 /mo
/ month + setup · or value-based
A full external AI operations function.
Best for companies that want AI execution without hiring an internal team.
Book a free AI auditSetup scoped per engagement. Exact pricing is fixed after the audit, against your processes and your ROI math – and defended on the call, not improvised.
Before / after
The same operation – run by hand, and run through a Keelra workflow.
Before – manual operations
STATUS: HOURS LEAKING · NO AUDIT TRAIL
After – Keelra workflow
STATUS: RUNNING · LOGGED · HUMAN-APPROVED
Why trust the structure
Keelra is deliberately early – so the proof is in how engagements are built, not in borrowed testimonials.
Every workflow that touches clients, money, or compliance routes through a human approval layer. AI does the repetitive bulk – your team keeps the judgment calls.
Every automated action is logged: what came in, what the model decided, who approved it. You can reconstruct any decision after the fact.
DPA in place, GDPR-compliant processing, data stays inside your systems. Built for finance, healthcare, and legal operating realities.
Every pilot ships with a baseline measurement and a post-deployment report. The retainer decision is made on those numbers.
Fixed-scope prepaid pilot before any retainer. If the pilot doesn't prove value, the engagement ends there – by design.
Error handling, retries, monitoring, alerting. Workflows built to run unattended on a Tuesday at 3am, not to look good in a sales call.
Built with
FAQ
A 15-minute call. We map the one or two processes that consume the most hours in your operation, identify the highest-leverage workflow to automate first, and give you a concrete scope and estimate. No slide deck, no obligation.
Because free pilots produce unserious projects on both sides. A prepaid, fixed-scope pilot ($1,500–4,000) means we commit to shipping a working workflow in 5–10 business days, and you commit to evaluating it against real numbers. If it isn't running in production within 14 days, you get your money back.
The usual first candidates: document processing and classification, lead routing and follow-up, report generation, intake workflows, and cross-system data entry. The audit identifies which of these costs you the most hours for the least judgment – that one goes first.
No. We remove the repetitive work around your people, not the people. Workflows handle volume – classification, routing, drafting, reminders – while decisions stay with your team through explicit approval steps. The freed hours go back into work that actually needs a human.
First workflow live in 5–10 business days from pilot kickoff – roughly two calendar weeks. That speed is possible because the pilot scope is deliberately narrow: one workflow, fully shipped, instead of a broad project that ships nothing.
Orchestration on n8n or Make, models from OpenAI and Anthropic, plus custom code where it matters. We integrate with your CRM (HubSpot, Salesforce, Pipedrive and others), email, calendars, spreadsheets, ticketing systems, and internal APIs – and add dashboards and approval layers on top.
A DPA is part of every engagement. Processing is GDPR-compliant, data stays inside your systems wherever possible, model access is scoped to the minimum needed, and every automated action is logged in an audit trail. Workflows touching regulated data always include a human approval step.
A validation call: before/after numbers, hours saved, bottlenecks removed. If the numbers hold up, you choose a retainer tier and Keelra becomes your AI department – monitoring, iterating, and shipping new workflows monthly. If they don't, you keep the workflow and walk away. No lock-in before proof.
15 minutes. One workflow. Clear next step.
Free audit · no slide deck · first workflow live in 5–10 business days